Policies

Policy Number: HRPOO1/2021

Policy Statement

We provide quality service in ways that have a minimal negative impact on the environment.

Our Policies are

1. We use water and energy efficiently by closing taps, and switching off lights and air conditions when they are not in use.
2. We minimise our waste and reuse papers or recycle items as much as possible. E-mails are the preferred means of sending documents among staff to save paper and ultimately trees.
3. We purchase products and services that do the least damage to the environment as much as practicable.
4. We encourage our Vendors and Suppliers to use environmentally friendly materials in their productions.
5. We encourage our staff to work in an environmentally responsible manner.
6. We engage our Clients, Vendors and Suppliers through e-mail and telephone most of the time to minimize the use of fuel and its impact on the environment.

Policy Number: HRP003/2021

Policy Statement
The Company shall provide, at all times, a safe and healthy working environment for all staff, suppliers, vendors, clients and visitors.

Guidelines
This health and safety policy should be a joint effort of the Company, staff, suppliers, vendors, clients, and visitors.

1. Employees, suppliers, vendors, clients, and visitors are expected to perform their duties and activities safely and healthily and are accountable for the Health and Safety of themselves and others.
2. All employees, vendors and suppliers shall be oriented on all safety rules, regulations, systems and
3. This policy shall be reviewed annually to conform to best
4. All employees, vendors and suppliers shall undergo safety training at least once a
5. The company shall formulate and circulate copies of its safety rules, regulations, systems, policy and procedures to all employees.
6. The company shall mark as such, all dangerous areas where employees need to take
7. The Company shall provide at its cost, protective clothing to all staff whose work demand
8. Employees, vendors and suppliers who disregard safety rules at work shall face disciplinary
9. An employee’s safety record shall constitute part of the criteria for promotion into higher roles in the A supplier or vendor’s safety record shall be one of the bases for continuous business.
10. An employee, vendor and supplier who identify any hazard shall report it to the Health and Safety Committee or his supervisor.
11. In the course of work, employees who identify any hazard shall leave the job and immediately report it to their immediate supervisor.
12. The People and Change Manager shall circulate copies of this policy to all line managers and
13. The Health and Safety Committee shall regularly inspect and conduct accident investigations and manage health and safety concerns.

Procedures
Step 1: The Health and Safety Committee, made up of the Head of Client Relations, People and Change Manager, People and Logistics Officer, and One representative from Finance and Purchasing Department, shall co- ordinate all health and safety issues.

Step 2: The Committee shall train all new employees, vendors and suppliers on the Company’s Health and Safety policy within 72 hours.

Step 3: All employees, vendors and suppliers shall sign off that they have gone through the company’s Health and Safety policy after the training.

Step 4: Every employee, vendor, supplier, and visitor shall actively scan their environment and report any potential and hazardous situation to the Health and Safety Committee.

Step 5: The Health and Safety Committee shall take action to remove or rectify the hazardous situation as quickly as practicable.

Policy Number: HRP007/2021

Policy statement
Origin8 Limited is committed to providing an environment free of discrimination and harassment, where all individuals are treated with respect and dignity, can contribute fully, and have equal opportunities.

Employee Rights And Fair Labour Practices
We believe all our employees deserve to be treated with integrity and respect. Therefore, we promote a work environment of transparency and trust. We compensate our employees competitively and operate in compliance with applicable wage, work hours, overtime, and benefits laws.

Valuing Diversity
We appreciate the variety of those we work with and the contributions they make. We have a history of upholding the principles of equal opportunity and intolerance of harassment and discrimination. We are committed to preserving work environments free from harassment or discrimination based on gender, age, marital status, HIV status, racial, ethnic, or social origin, national or social origin, race, or any other status protected by Ghanaian laws or regulations.

Origin8 Limited does not tolerate disrespectful or inappropriate behaviour, unfair treatment, or retaliation of any kind, regardless of a person’s characteristics or status. In the workplace and any situation involving a job outside the workplace, harassment is not acceptable. Our entire supply chain must abide by these guidelines, not just the employees of Origin8.

Equal Employment Opportunity
Without regard to any factor unrelated to their competency and ability to perform their duties, all employees are given equal access to training, promotion, appointment, or any other employment-related issue.

Child Labour
We do not practice or support the illegal hiring or exploitation of children.

Procedure
Origin8 discourages racial discrimination and other forms of discrimination and works through the Human Right Committee (People and Change Manager, another manager and Logistics Officer) to address these through the following steps:

Step 1: Any staff, vendor, or supplier who is discriminated against must inform the Human Right Committee in writing.

Step 2: The Committee shall investigate the complaint sensitively within 8 working days and make a recommendation to Management.

Step 3: Management would implement the recommendation or review the recommendation and implement it. Step 4: The complainant shall be informed of the measures taken by the company to rectify the violation in writing. Step 5: If the complainant is not satisfied with the outcome of the investigation, he or she shall petition the Country

Lead within five (5) working days.

Step 6: The Country Lead would communicate a decision on the petition to the Complainant within seven (7) working days.

Policy Number: HRP005/2021

Policy Statement
The Company will educate, and promote safe behaviour to minimize the spread of Covid-19 among staff, and visitors.

Guidelines

1. If a staff calls in sick, his/her Manager shall inquire about the nature of the sickness and give him appropriate
2. A staff who feels unwell and has Covid-19 symptoms should inform his/her manager and visit the company’s medical facility for investigation and care.
3. The company will be responsible for all the medical bills of staff who are fully vaccinated and have contracted Covid-19 and support him/her during the course of the quarantine If a staff who has not been vaccinated contracts Covid-19, the company will neither pay for the medical bills nor the quarantine period.
4. If you have been identified to have had close contact with someone who is confirmed to have an infection with Covid-19 while they were infectious, you must watch out for the following symptoms: fever, cough, shortness of breath, chills, body aches, sore throat, headache and runny nose, muscle pain or diarrhoea. Close contact is someone who had face-to-face contact for at least 15 minutes or has been in the same closed space for at least 2 hours with someone who has tested positive for Covid-19.
5. Every positive tested case must be reported to the Line Manager and the People and Change

Procedure

 Step 1: If a staff member does not feel well and has Covid-19 symptoms, he/she must stay at home and inform his/ her Line Manager/ People and Change Manager to discuss further proceedings.

Step 2: If a staff member suspects to be infected with the coronavirus due to having contact with a positively tested person, he/she must inform the Line Manager/ People and Change Manager and strictly follow Covid-19 protocols. If he/she develops symptoms, a test has to be done at the Trust Hospital or any government-accredited Covid-19 testing centre.

Step 3: The staff shall inform his Line Manager and the People and Change Manager of the outcome of his Covid-19 test results.

Step 4: An employee who tests positive for Covid-19 will be re-tested based on the advice of the medical officers.

The person must obtain a negative status before returning to work.

Step 5: The negative Covid-19 test results will be given to the employee’s Line Manager and People and Change Manager before resumption.

Policy Number: HRP006/2021

Policy Statement
The Company aims for continuous improvement in the quality of its work and ensures that clients receive services and products of the highest standards possible.

Origin8 Quality Assurance Procedure
We strongly believe in and implement a three-eye principle to ensure quality at all times; at least, three persons review all works before sending them to the Client.

1. All works from the Content Creation Department are reviewed and approved by the Head of Content Creation before sharing with the Senior Client Relations Manager.
2. The Senior Client Relations Manager reviews the work and sends it to the Head of Client Relations for review and approval.
3. All proposals from the Company are reviewed by the Head of Client Relations and sent to the Chief Executive Officer for final review and approval.
4. All production works (print, radio, audio-visuals) are reviewed and approved by the Head of Client Relations, Head of Content Creation and the Production Manager, before delivery to the Client.